Bequest Policy

1. PURPOSE

This policy guides how the Upper Clutha History Society (UCHS) manages, acknowledges, and applies charitable bequests received through wills and estates.

2. DEFINITION

A bequest is a gift of money, property, or other assets left to UCHS in a person’s will.

3. ACCEPTANCE OF BEQUESTS

  • Bequests will be accepted if they align with the charitable purposes of UCHS.

  • All conditions attached to a bequest must be reviewed. If impractical, the Committee may seek legal advice or request a variation under the Wills Act 2007 or Trusts Act 2019.

  • The Committee reserves the right to decline a bequest if it imposes obligations inconsistent with the Society’s values or capacity.

4. TYPES OF BEQUESTS ENCOURAGED

We welcome:

  • Specific sums of money

  • Percentage of an estate

  • Residual estate

  • Specific assets (e.g. land, shares, art, historical items)

5. USE OF BEQUESTS

  • Unrestricted bequests will be used at the Committee’s discretion to support the Society’s charitable activities.

  • Restricted bequests will be used as specified by the donor.

  • Significant gifts may be directed to a special fund or endowment, with Committee approval.

6. ACKNOWLEDGEMENT AND STEWARDSHIP

  • All bequests will be acknowledged sensitively, respecting the wishes of the donor and their family.

  • Donors may be recognised publicly (unless they request anonymity).

  • The Society may maintain a "Legacy Circle" or similar group to honour future bequest supporters.

7. CONFIDENTIALITY

Information about planned gifts will be kept confidential unless the donor agrees to public recognition.

8. ADMINISTRATION

  • The Treasurer will ensure bequests are properly recorded and accounted for.

  • The Treasurer, Secretary or President will liaise with solicitors and executors.

  • A report will be presented to the Committee on any bequests received annually.

9. REVIEW

This policy will be reviewed at least every 3 years or when changes to legal or governance requirements occur.

 

The Upper Clutha History Society is a registered charity (Charity Number CC50304), and our Constitution can be found here.